Managing the Exchange Servers in  storage capacity is little bit difficult for administrators when the server gets older and older and  when new users keeps adding in the list.

Even if there is any  daily monitoring report for mail flow, databases, disk space monitoring and everything still it’s difficult for administrators to monitor the end users having lot of old emails still in their inbox,sent items,subfolders which occupies lot of space.


It could be better if there is any kind of statistics report that can pull out the number mailbox items, oldest messages for all user so that we can ask the users to move old items to their PST archives.

There are lot of scripts which are available in the internet which  can be run on the mailbox server,DB’s to pull out these information.

I just found this excellent Tool developed  by author  Srinath Sadda and its available in the TechNet gallery for download.


The interesting part about this tool is that it doesn’t need power shell or EMS.Its a GUI based tool which can be run manually whenever required.

Note: This  tool can be run for a single mailbox, particular database as well as for  all mailboxes in a server.

 I just tested in my lab and its working fine and below are the results.

Downloaded the tool from the TechNet gallery (source file link above ) and installed.



Once the installation is completed open the tool and you will get the below screen.


Now we need to specify the DC,Exchange server and DB’s .If we select retrieve it fetches  the above information automatically. Select the oldest and newest items accordingly and click on perform mailbox search.


Finally once the report is completed you can click on the report viewer.

Below is the final report status.


We have option to send this report through  email as well.


Apart from this we have multiple options like searching for mailbox globally that are hidden from GAL, Number of Disabled mailboxes ,Mailbox Type few more options.


This tool is very useful in terms of monitoring the Mailbox statistics for individual users as well as all users.


Category: Servers; How to do; Ideas
Published: 4/14/2014 17:02